Free tool
Enter your event date and get a full RSVP schedule: save the dates, invitations, the reminder, the deadline, and the day you give caterers final numbers.
Haldi, sangeet, reception and more, with catering per function
About 8 months ahead, so travelling guests can hold the date.
8 weeks before the event, with the RSVP deadline printed on them.
One short, warm reminder, sent only to guests who have not replied.
21 days before the event, leaving room to chase before catering locks.
10 days before the event: after one final chase two days past the deadline, lock the count.
The calculator works backwards from the date your caterer or venue needs final numbers, then subtracts buffer days for chasing non-repliers. For a multi-day wedding it assumes final counts ten days before the event and a deadline three weeks out; for a single day wedding, seven days and two weeks; for a small party, three days and one week. If your caterer's cutoff differs, shift everything to match it: the deadline should always sit a few days before the cutoff, never on it.
It works backwards from your event date using standard planning buffers: the deadline sits two to three weeks before a wedding so there is still time to chase non-repliers before caterers need final numbers. The full method is stated in the section above.
Two to three weeks before the wedding for single-day celebrations, and about three weeks for multi-day weddings where each function has its own catering order.
About one week before the event is enough for small gatherings, with the reminder three days before that deadline.
One reminder a week before the deadline, plus one final short chase two days after it, recovers most missing replies. More than that turns reminders into pressure.
awaiting.rsvp shows who has not replied and sends the reminder for you, with headcounts per function for multi-day weddings. Read more in when should RSVPs be due.
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